Oxford County Commissioners

Minutes of April 15, 2008

At the Court of Oxford County Commissioners begun and held at South Paris within and for the County of Oxford on April 15, 2008, there were present:
Caldwell Jackson, Chairman
David A. Duguay
Steven M. Merrill
Carole G. Fulton

9:00 Pledge of Allegiance

9:06 James Miclon discussed the renovation of the RCC garage to accommodate an office for the computer administrator. The Commissioners authorized $1,200 for materials.

9:30-10:45 Round table discussion for department heads.

11:00 The following employees were recognized for their service to the county:
      Carol Gutekunst - 20 years
      Arlene Kerr - 23 years
      Chris Wainwright - 27 years
      Tim Ontengco - 15 years

The Commissioners opened bids from two auditing firms to conduct the county audit. No decision was made. Fulton was asked to contact other firms to see why they did not bid.

11:15 - 1:00 - The Commissioners and the Treasurer's Office staff attended a software demonstration presented by Tyler Technology. This new software would include accounting, fixed assets, purchase orders, requisitions, HR management and payroll. There would be a total of five users.

1:30 - Kevin Scott of Andover, Bob Hand of PACE and Dean Milligan of Med Care were present for a discussion of ambulance service to the UTs. MedCare offered to cover the UTs, but others present suggested that the county not rush into making this change. No decision to change was made at this time.

2:00 – Lauretta Mikols asked the Ccommissioners if they would be a part of a “Save our Fire Departments” workshop to be held May 14, 2008. The discussion topics are funding, equipment & structures, communication, public education, recruiting & retention, training and certifications, mutual aid and regionalization. Mikols stated that each department must help each other.

2:30 – Executive Session with James Miclon. Following the session, commissioners agreed that Miclon should limit the night visitors at the RCC and have everyone sign in and out.

The Commissioners opened the bids for 1 new SUV and two cruisers.
The following were approved:
     1. SUV Expedition from Ripley’s $24,738.42
     2. Charger V6 from Bessey Motor $35,484

The Commissioners voted unanimously to allow ATVs to ride the East B Hill Road on a temporary basis for one year. Extending this beyond one year would depend on complaints received.

The Commissioners voted unanimously to enter into a 3-year ASP Migration agreement with Tyler Technologies. There will be a quarterly charge of $13,225.00 for the 3-year period. This amount will be charged to the Capital Reserve Buildings and Equipment.

The following were either approved or signed by the County Commissioners:
- Minutes of the last meeting
- To hire Christopher Knight as a part time dispatcher
- To allow Motor Sports to rally on the South Arm Road Extension on July 11, 2-6 p.m.
- To increase deputy reimbursement hourly rate to $60.00 effective with the next grant or contract
- Renewed the Domestic Violence Grant Oct. 1, 2008 to Sept 30, 2009.

All other bills and accounts were given consideration and now on the first day of April 15, 2008, the commissioners adjourned at 5:45 p.m.

Carole G. Fulton,
County Adminstrator