oxford, Maine

Legal Secretary
Oxford County
Office of the District Attorney

Experience in a fast-paced law office or similar environment is preferred along with familiarity with the criminal justice system and court procedure.
Applicant must have the ability to meet deadlines and work under pressure: 35-hour work week, excellent benefits, starting pay at $13.44 per hour. The job description is listed below

Please send resume and cover letter to Scott Cole at scole@oxfordcounty.org or by U.S. mail to Oxford County Commissioners Office, 26 Western Avenue, P.O Box 179, So. Paris, ME  04281.  The deadline to apply is March 26, 2012 at 4 p.m.


TITLE:                 Legal Secretary

DEPARTMENT:      District Attorney

FLSA:         ___Exempt                    Non-Exempt

High School graduate; post-secondary legal or business training and/or law office experience preferred.
General office skills (copier, fax, filing, etc), with emphasis on word processing (MS Word experience desirable).  Knowledge of criminal procedure is helpful, but not required.
General knowledge of computer data entry systems.

REPORTS TO:   The District Attorney and Assistant District Attorneys and their designees.


PRIMARY RESPONSIBILITIES:  (These are not listed according to priority):
Draft criminal complaints and indictments, as well as related documents, for review by district attorneys of criminal and civil cases prosecuted by the Oxford County District Attorney's office. (South Paris Superior Court; South Paris, Rumford, and Bridgton district courts.)
Draft juvenile complaints and related documents for review by district attorneys.
Prepare witness lists and subpoenas for witnesses for trials and other hearings; notify police officers of trials and hearings as well as continuances, etc.
Maintain records of witness attendance at court proceedings and prepare bills of cost for superior court and grand jury.
Prepare traverse jury lists and maintain record of jurors' service.
Maintain files of pending cases, and filing of closed cases.
Copy and provide discovery materials to defense counsel and unrepresented defendants.
Type memoranda and briefs for district attorneys.
Enter case events and dispositions of finished cases in Justware system.
Maintain records and blood and breath tests in pending cases.
Maintain case files as well as correspondence and office documents.
Assist police officers as necessary in preparing search and arrest warrant affidavits and search warrants.
Handle extradition and rendition of fugitives, and detainers (speedy trial requests) of out-of-state prisoners.
General office work: Handling mail, answering phones, dealing with citizen inquiries, etc.
Any other duties deemed by the District Attorney and his designees to be necessary to the proper operation of this office.

(NOTE:  Although specific tasks may be assigned to specific individuals for purposes of efficiency, it is expected that all secretarial staff will be trained and able to perform any or all of the above-described duties in the absence of the regular person or at the discretion of the District Attorney or assistant DAs.)


The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended period of time, talk, hear, bend, and reach overhead.  The employee is occasionally required to stand, walk and use hands to finger a standard computer keyboard, push & carry objects, use a computer, mouse, typewriter, telephone, copier and other standard office equipment.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision and the ability to adjust focus.


The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Usual office conditions are present.  Noise level is usually quiet, although the office may be noisy during grand jury or other court days when many police officers and other witnesses may be coming and going through the office.

NOTE: The Oxford County District Attorney's Office is a Law Enforcement Agency, and as such employees deal with criminal investigation and record information concerning citizens that is confidential both by statute and by policy.  All employees are expected to exercise the utmost discretion in discussing matters dealt with in this office.  It should be further understood that failure to observe confidentiality requirements can result in discipline, civil liability (for the office and the individual employee), and in extreme cases, criminal sanctions. (16 M.R.S.A. §619).